JOB SUMMARY

The Purchasing Officer is responsible for managing the procurement process and all purchasing activities within the company, ensuring that goods and services are acquired at the best possible price, quality and delivery time. He/she is also responsible for posting all daily expense into the system, monitor all purchase request, stock, and place order in a timely manner.

JOB DESCRIPTION

• Manage procurement process from requisition to delivery.
• Identify purchasing needs and develop purchasing plans that meet the organizational goals.
• Handle posting all daily expenses into the system.
• Handle all purchasing activities within the company, including sourcing and buying fresh products from the market.
• Responsible for sourcing the suppliers, obtaining quotations, negotiating prices and credit terms and placing purchase orders.
• Ensure that all purchases are made in compliance with the Company policies and procedures.
• Review, verify and execute Purchase Request (PR) by department.
• Maintain accurate records of purchasing activities and supplier information.
• Monitor supplier performance and resolve any issues that arise.
• Monitor Purchase Request (PR) status to ensure timely arrival of ordered items.
• Monitor and support returns, damage replacements, and warranty claims.
• Maintain updated records of purchase product delivery information and invoices.
• Compare prices and evaluate products or services provided by supplier and propose recommendation to Management.
• Develop and maintain relationships with suppliers to ensure the best possible service and pricing.
• Oversee stock levels, consult with department head and place orders as needed.
• Identify cost-saving opportunities and implement a cost reduction plan.
• Support in inspecting stock and reporting any faulty items or inconsistencies immediately.
• Work closely with other departments to ensure that purchasing needs are met in a timely and efficient manner.
• Stay up to date with industry trends and best practices related to purchasing.
• Coordinate with warehouse team or cost controller to ensure proper storage.
• Prepare and send daily/weekly/monthly PR report to Accounting Manager.
• Perform other duties as assigned by superior.

JOB REQUIREMENT 

Knowledge 

• Education: Bachelor’s degree in business administrative, supply chain management or related field.
• Experience: At least 2-year Experience in purchase order or logistic, or related field.

Skills & Abilities 

• Language: Good command of English.
• Computer literacy: Proficiency in Microsoft office and Email.
• Other: Reliable with ability to do multi-task, work well in team, under pressure, and ability to source suppliers for different goods and services.
• Good negotiation and communication skills.
• Passionate and patient.
• Able to travel.